Guide · For tutors, centres and groups
Parent notice template: what we may share with the council
Copy the notice, replace the parts in square brackets, and give it to families at enrolment. It also works as a section of your privacy notice.
Last checked 10 November 2026. This is a starting point, not legal advice.
The notice
Your child's information and the council
[Name of tutor, group or centre]
What we keep
We keep your child's name, date of birth and home address. We keep a record of the sessions they attend and how long each lasts. We note whether a parent took part.
Why
We need it to run our sessions safely. A new law may also require us to give some of it to a council.
The new law
The Children's Wellbeing and Schools Act 2026 creates a council register of children who are not in school full-time. It is not in force yet.
Once it is, a council can send some education providers a formal notice about the home-educated children they teach. This only applies where a child is with a provider for more than a set amount of time without a parent actively involved.
What we would have to give
- your child's name
- date of birth
- home address
- the time they spend with us
- how much of that time is without a parent actively involved
What we would not give
We would not share your child's work, progress or anything about your family life under this duty.
Our promises
- We will share only what the law requires.
- We will tell you if we receive a notice about your child, unless there is a safeguarding reason not to.
- We will not volunteer information to a council about your home education.
Your rights
You can ask to see what we hold about your child, and ask us to correct it.
How long we keep records
We keep attendance records for [period] after your child leaves, then delete them.
Questions
Speak to [name] or write to [email].
[Date of notice]
How to use it
- Give it out before a child's first session.
- Send it once to existing families.
- Update it when the start date and the time threshold are announced.