Terms

Last updated 10 November 2026.

These are the terms between you and Promethean Ventures Ltd ("we") for using Tallybook. By creating an account you agree to them. If you use Tallybook for an organisation, you agree on its behalf and confirm you are allowed to.

1. What Tallybook is

Tallybook is a record-keeping tool for people who teach home educated children. It keeps attendance and hours, and produces exports that you choose to download.

It does not give legal advice. Nothing in Tallybook, its guide or its exports tells you whether a legal duty applies to you or what you must send to anyone. The rules under the Children's Wellbeing and Schools Act 2026 are not final. If you need advice, ask a solicitor or your professional body.

2. A new service

Tallybook is new. Features may change, and it may be unavailable at times. Made-up demo children are provided so you can try it before entering real details.

3. Your account

• You must be 18 or over.
• Keep your password to yourself, and tell us if you think someone else has used your account.
• Admins decide who joins their organisation and are responsible for what those people do in it.

4. Price

The price is £4 a month for up to 4 children, or £12 a month for 5 or more, per organisation. Every organisation gets a 14-day free trial first. We never take payment details until you choose to subscribe, so nothing can be charged without your say-so.

When charging starts you get a 14-day free trial first, with no card needed. Payments are taken for Promethean Ventures Ltd by Stripe, and you can cancel at any time from the Billing page; you keep full use until the end of the period you have paid for.

If you don't subscribe, or stop, your organisation becomes read-only: you can still view, export and delete your records, and we will not delete them for non-payment.

5. Using it properly

You agree to:

• record only children you actually teach, and keep what you record accurate;
• enter only what the boxes ask for, and nothing about health, special educational needs, religion or safeguarding;
• tell the families whose children you record that you keep these records and why;
• not try to reach another organisation's records, disrupt the service, or use it for anything unlawful.

6. Children's records: data processing terms

The records you enter about children are yours. In data protection law you are the controller and we are your processor. This section is the written agreement the law requires between us.

• What and why. We store and display the records you enter (children's names, optional dates of birth and addresses, attendance and council request details) so that you can keep and export your attendance record, for as long as you have an account. The people the records are about are the children you teach.
• Your instructions. We use the records only to provide Tallybook to you, as these terms and the product's features describe, and never for our own purposes. If the law ever required us to do otherwise we would tell you first, unless the law forbade it.
• Confidentiality. Anyone at our end who can reach the records is bound to keep them confidential.
• Security. We keep appropriate measures in place, described in our privacy notice.
• Other companies. You agree to our using the companies listed in the privacy notice to host and run the service. We hold them to obligations like these, remain responsible for them, and will tell you before adding or replacing one, so you can object or leave.
• Outside the UK. Records are stored in the UK, and the code that reads and writes them runs in the UK. Where one of those companies accesses them from elsewhere to provide support, the safeguards UK law requires apply.
• People's rights. If a parent or young person asks to see, correct or delete a record, Tallybook gives you the tools to do it, and we will help if you need us to. If they write to us, we will pass the request to you.
• If something goes wrong. If we become aware of a breach affecting your records we will tell you without undue delay, with what we know, so you can meet your own duties.
• Helping you comply. We will give you the information you reasonably need to show you meet your obligations, and answer reasonable questions about how the records are protected.
• When you leave. You can download everything and delete your organisation at any time. Deletion removes the records from the service at once. Encrypted backups already taken keep them for up to 35 days and are then deleted; we do not use backups for anything except recovering from a fault.

Your side of this: you are responsible for having a lawful reason to record each child, for telling families, and for deciding what to send to a council. We never send anything to a council.

7. Exports

An export contains what your records say. You are responsible for checking it before you send it to anyone. We do not check your records, and we cannot know whether a request you have received is lawful or what the right reply is.

8. Our content

The Tallybook software, design and guide belong to us. You may use the guide's letter templates for your own correspondence. The guide is general information, checked on the dates shown, and may be out of date.

9. What we are responsible for

We will provide Tallybook with reasonable care and skill. We do not promise it will always be available or free of mistakes, so keep your own copy of anything you could not do without: the download under Settings is there for that.

We are not liable for losses we could not reasonably have foreseen, for business losses such as lost income, or for any penalty you incur because of what your records say or what you chose to send. While Tallybook is free, our total liability to you is limited to £100; afterwards, to what you paid us in the previous 12 months. Nothing in these terms limits liability that the law does not allow to be limited, such as for death or personal injury caused by negligence, or fraud.

10. Ending

You can stop at any time by deleting your organisation and account under Settings. We may suspend or close an account that breaks these terms or puts others' records at risk; where we can, we will warn you first and give you 30 days to download your data. If we ever close Tallybook, we will give at least 60 days' notice on this site and inside the app.

11. Changes to these terms

If we change these terms in a way that matters, we will say so on this site and inside the app at least 14 days before the change applies. If you don't agree, you can download your data and leave.

12. Law

These terms are governed by Scots law, and the Scottish courts have jurisdiction. If you are a consumer living elsewhere in the UK, you can also bring a claim in the courts where you live.

Contact

Promethean Ventures Ltd, registered in scotland, company number sc908147, Cairncatto Farm, Blackhills, Peterhead, Scotland, AB42 3LR. hello@cnis.uk